Annual Report 2024

76 China Merchants China Direct Investments Limited Annual Report 2024 CORPORATE GOVERNANCE REPORT (CONTINUED) INVESTOR RELATIONSHIP AND COMMUNICATION The Company endeavours to maintain a high level of transparency when communicating with shareholders and the investment community at large. The Company is committed to maintaining an open and effective communication policy, and updates its shareholders and investors on relevant information on our business through general meetings, annual and interim reports, notices, announcements and circulars. The Company (through the Investment Manager) has also actively responded to the investors’ queries by emails or letters and held a number of meetings with shareholders and institutional investors on their requests throughout the year under review so as to discuss and explain the Company’s investment strategies and hear their opinions. Shareholders may refer to the shareholders communication policy (the “ SC Policy ”) that posted on the Company’s website for more details. The Company has reviewed the prevailing SC Policy during the year under review and believes the SC Policy remains effective. General meetings, including AGM, provide a useful forum for shareholders to exchange their views with the Board. Separate resolutions are proposed at general meetings on each substantially separate issue. To serve the purpose of communication, Chairman of the Company, Chairman of the Company’s Audit Committee, some Directors and the external auditor were present at the AGM of the Company held on 20 June 2024 to answer shareholders’ questions. General meeting proceedings are reviewed from time to time to ensure that the Company follows good corporate governance practices. The notice of general meeting is distributed to all shareholders at least 21 clear days prior to an AGM and at least 14 clear days prior to an extraordinary general meeting (EGM) according to the Articles of Association of the Company and the accompanying circular also sets out details of each proposed resolution and other relevant information as required under the Listing Rules. The chairman of a general meeting exercises his power under the Articles of Association of the Company to put each proposed resolution to the vote by way of a poll. The procedures for demanding and conducting a poll are explained at the meeting prior to the polls being taken. Voting results are posted on the Company’s website on the day of the general meeting.