Annual Report 2021

Corporate Governance Report 46 CHINA MERCHANTS PORT HOLDINGS COMPANY LIMITED COMMUNICATIONS WITH SHAREHOLDERS AND INVESTORS Dividend policy The Board has approved and adopted a dividend policy on 17 December 2018 (the “ Dividend Policy ”). Under the Dividend Policy, the Company may declare and pay dividends to the shareholders of the Company. Subject to compliance with applicable laws, rules, regulations and the Articles of Association, in deciding whether to propose any dividend payout, the Board will take into account, among other things, the financial results, the earnings, losses and distributable reserves, the operations and liquidity requirements, the debt ratio and possible effects on the credit lines, and the current and future development plans of the Company. There can be no assurance that dividends will be paid in any particular amount for any given period. General Meetings with Shareholders T h e B o a r d r e c o g n i s e s t h e i mp o r t a n c e o f g o o d communications with all shareholders. The Company’s annual general meeting is a valuable forum for the Board to communicate directly with the shareholders. The Chairman of the Board as well as Chairmen of the Audit and Remuneration Committees (or their duly appointed delegates) together with the external auditor are present to answer shareholders’ questions. Circulars which set out relevant information of the proposed resolutions are distributed to all shareholders at least ten business days before the extraordinary general meeting and at least twenty business days before the annual general meeting. At the 2021 annual general meeting held on 1 June 2021 (the “ AGM ”), the Chairman of the meeting demanded that all resolutions proposed at the meeting to be voted by poll. The procedures for conducting a poll were explained at the meeting. The results of the poll were published on the websites of the Company and the HKSE. The attendance of each Director at the general meetings held in 2021 is set out as follows: Name of Director Number of general meeting attended in 2021 Deng Renjie 0/1 Wang Xiufeng* 1 N/A Liu Weiwu* 2 0/1 Deng Weidong* 3 N/A Yim Kong* 4 N/A Wang Zhixian 0/1 Su Jian* 5 N/A Xiong Xianliang* 6 0/1 Bai Jingtao* 7 0/1 Ge Lefu* 8 0/1 Zheng Shaoping* 9 1/1 Kut Ying Hay 0/1 Lee Yip Wah Peter 1/1 Li Ka Fai David 1/1 Bong Shu Ying Francis 1/1 *1 Mr. Wang Xiufeng was appointed as Executive Director and Managing Director of the Company on 26 August 2021. He has been redesignated from Managing Director of the Company to the Vice Chairman of the Board and the Chief Executive Officer of the Company on 3 November 2021. *2 Mr. Liu Weiwu was appointed as Executive Director of the Company on 22 March 2021. *3 Mr. Deng Weidong was appointed as Executive Director of the Company on 28 October 2021. *4 Mr. Yim Kong was appointed as Executive Director and Managing Director of the Company on 3 November 2021. *5 Mr. Su Jian resigned as Executive Director of the Company on 22 March 2021. *6 Mr. Xiong Xianliang resigned as Executive Director of the Company on 28 October 2021. *7 Mr. Bai Jingtao resigned as Executive Director and Managing Director of the Company on 26 August 2021. *8 Mr. Ge Lefu resigned as Executive Director of the Company on 26 August 2021. *9 Mr. Zheng Shaoping resigned as Executive Director of the Company on 10 August 2021.