Annual Report 2023

CHINA MERCHANTS PORT HOLDINGS COMPANY LIMITED 48 Corporate Governance Report COMMUNICATIONS WITH SHAREHOLDERS The Company has established a range of communication channels between itself and its shareholders and other stakeholders to ensure that shareholders’ views and concerns are appropriately addressed. These include general meetings, annual and interim reports, notices, announcements and circulars, the Company’s website at www.cmport.com.hk and communication through corporate email. The Board reviews and confirms the implementation and effectiveness of these channels annually. Dividend policy The Board has approved and adopted a dividend policy on 17 December 2018 (the “ Dividend Policy ”). Under the Dividend Policy, the Company may declare and pay dividends to the shareholders of the Company. Subject to compliance with applicable laws, rules, regulations and the Articles of Association, in deciding whether to propose any dividend payout, the Board will take into account, among other things, the financial results, the earnings, losses and distributable reserves, the operations and liquidity requirements, the debt ratio and possible effects on the credit lines, and the current and future development plans of the Company. There can be no assurance that dividends will be paid in any particular amount for any given period. The Company attaches great importance to shareholder returns and seeks to provide stable and sustainable returns to the shareholders of the Company. Under the dividend policy of the Company, in deciding whether to propose any dividend payout, the Board will take into account, among other things, the financial position and development plans of the Company. Subject to approval by the shareholders in general meeting, the Company’s targets dividend payout ratio is not less than 40% in the coming year. The Board will review the dividend policy as appropriate from time to time. General Meetings with Shareholders T h e B o a r d r e c o g n i s e s t h e i mp o r t a n c e o f g o o d communications with all shareholders. The Company’s annual general meeting is a valuable forum for the Board to communicate directly with the shareholders. The Chairman of the Board as well as Chairmen of the respective Board Committees (or their duly appointed delegates) together with the external auditor are present to answer shareholders’ questions. Circulars which set out relevant information of the proposed resolutions are distributed to all shareholders at least fourteen days before the extraordinary general meeting and at least twenty one days before the annual general meeting pursuant to the Article of Association. At the 2023 annual general meeting held on 2 June 2023 (the “ AGM ”), the Chairman of the AGM demanded that all resolutions proposed to be voted by poll. The procedures for conducting a poll were explained at the AGM. The results of the poll were published on the websites of the Company and the HKSE. The attendance of each Director at the general meetings held in 2023 is set out as follows: Name of Directors Number of general meeting attended in 2023 Feng Boming *1 N/A Xu Song *2 1/1 Yim Kong 1/1 Lu Yongxin *3 0/1 Tu Xiaoping 0/1 Yang Guolin 0/1 Chan Hiu Fung Nicholas 1/1 Chan Yuen Sau Kelly *4 1/1 Li Ka Fai David 1/1 Wong Chi Wing *5 N/A Wong Pui Wah 1/1 Deng Renjie *6 0/1 Wang Xiufeng *7 0/1 Bong Shu Ying Francis *8 0/1 Kut Ying Hay *9 N/A