Annual Report 2021

62 Sunny Optical Technology (Group) Company Limited • ANNUAL REPORT 2021 Corporate Governance Report 企業管治報告 倘主要股東或董事在董事會將予考慮之事項中 存有董事會認為屬重大之利益衝突，則有關事 項會通過實質董事會會議而非書面決議案方式 處理。獨立非執行董事及彼等的緊密聯繫人概 無於將在董事會會議上提呈的交易中擁有重大 權益。 為促進良好企業管治常規，董事會定期會議及 在其他所有切實可行之情況下，其議程及相關 會議文件應及時且至少於擬定舉行董事會會議 或董事委員會會議（或其他協定期間）日期三天 前全部送交全體董事。全體董事可向管理層充 分並及時地查閱任何足以讓其在董事會會議上 作出知情決定的資料。 各董事獲授權委聘外部顧問或專家提供獨立專 業意見以履行董事職責，費用由本公司承擔。 除本年報所披露者外，董事於報告期間並未尋 求獨立專業意見。 於二零二一年年內，作為奉行最佳常規的部分 工作，全體董事就本集團若干業務發展進行電 子通訊。該安排確保可迅速及適時地向董事提 供資料，以補足正規的董事會會議。 董事委員會 董事會已成立四個指定委員會，制定彼等須輔 助董事會有效履行職能的權力及責任的書面職 權範圍。董事委員會包括審核委員會、薪酬委 員會、提名委員會以及策略及發展委員會。該 等董事委員會應向董事會匯報其決策或建議。 為向董事會提供獨立看法及意見，董事會已採 納以下安排： (i) 各委員會或委員會成員獲授權 委聘外部顧問或專家提供獨立專業意見以履 行彼等的職責，費用由本公司承擔；及 (ii) 各董 事委員會的大多數委員會成員為獨立非執行董 事。董事會負責每年審核有關安排的落實情 況。各董事委員會的職權範圍已刊登在本集團 網站 (http://www.sunnyoptical.com) 及香港聯 交所披露易之網站 (http://www.hkexnews.hk ) ， 以供股東查閱。 If a substantial Shareholder or a Director has a conflict of interest in a matter to be considered by the Board which the Board has determined to be material, the matter will be dealt with by a physical Board meeting rather than a written resolution. Independent non-executive Directors who, and whose close associates, have no material interest in the transaction will be present at that Board meeting. To facilitate good corporate practice, for regular board meetings, and as far as practicable in all other cases, an agenda and accompanying board papers should be sent, in full, to all directors. These should be sent in a timely manner and at least three days before the intended date of a Board or Board committee meeting (or other agreed period). All Directors have full and timely access to the management for any information to enable them to make informed decisions at the Board meetings. Each Director is authorised to hire external consultants or experts for independent professional advice at the Company’s expenses to discharge the Director’s responsibilities. Save as disclosed in this annual report, the Directors did not request for separate independent professional advice during the reporting period. During the year of 2021, as part of the commitment to best practices, all Directors attended electronic correspondences in respect of certain business development of the Group. Such arrangement ensured fast and timely provision of information to Directors, to supplement the formal Board meetings. BOARD COMMITTEES The Boa r d has es t ab l i shed and de l ega t ed au t ho r i t i es and responsibilities to four specific committees with written terms of reference to assist the Board to perform its functions effectively, namely the Audit Committee, Remuneration Committee, Nomination Committee and Strategy and Development Committee. These Board committees should report back to the Board on their decisions or recommendations. To provide independent views and input to the Board, the Board has adopted following arrangements: (i) each committee or committee member is authorised to hire outside consultants or experts for independent professional advice at the Company’s expense to discharge their responsibilities; and (ii) most of the committee members in each Board committee are independent non-executive Directors. The Board is responsible for reviewing the implementation of such arrangements on an annual basis. The terms of reference of each of the Board committees have been published on the Group’s website (http://www.sunnyoptical.com) and the website of the HKEXnews of the Hong Kong Stock Exchange (http://www.hkexnews.hk ) for the Shareholders to review.