Annual Report 2022

Transport International Holdings Limited 2022 Annual Report 134 CORPORATE GOVERNANCE REPORT Shareholders’ Communication Policy Transparency is vital to good corporate governance. The Board has formulated the Shareholders’ Communication Policy to provide shareholders with information about the Company, allowing them to engage with the Company and obtain information about the Company to exercise their rights as shareholders. The Shareholders’ Communication Policy is posted on the Company’s website and has been reviewed in 2022 to ensure its effectiveness. The Company adopts various communication channels to convey messages to the shareholders, including press releases, announcements, circulars and interim and annual reports. Interim and annual reports, notices of general meetings, announcements and circulars in English and Chinese are posted on the Company’s website (www.tih.hk) and the website of the Stock Exchange. They are also delivered to shareholders within the respective deadlines stipulated by the Listing Rules. Other information of interest to shareholders and the public is also available on the Company’s website. Annual Reports The annual report is a unique source of information for shareholders and other stakeholders who wish to understand the business of the Group. Senior Management endeavours to make the annual report informative, comprehensible and transparent, with a sufficient level of disclosure. There are both English and Chinese versions of the annual report and both printed and electronic copies are available to shareholders. In the interests of environmental preservation and economy, the Company encourages its shareholders to choose the electronic version of all the Company’s corporate communications such as the annual and interim reports, notices of meetings, listing documents, circulars and forms of proxy. Shareholders are at liberty to change their choice of language or means of receiving the Company’s corporate communications by giving written notice of not less than seven days to the Company’s share registrar, Computershare Hong Kong Investor Services Limited, or by emailing tih.ecom@computershare.com.hk. Over the years, the Company’s annual reports have won widespread recognition in local and international award programmes. In 2022, the Company won Gold Awards for Traditional Annual Report and Cover Photo/Design, and Silver Award for Written Text in the Transportation and Leasing category of the International ARC Awards, a Silver Award in the Transportation & Logistics category of the Vision Awards, and the IFAPC Outstanding Listed Companies Award 2022. The Company’s General Meetings The Directors consider the Company’s general meetings an important way of communicating with shareholders. The annual general meetings and other general meetings are normally attended by all Directors and the Senior Management as well as the Company’s external auditors so that any comments or questions raised by shareholders can be addressed. Shareholders have control over the Company primarily through exercising their voting rights at general meetings. All voting is conducted by poll at general meetings with each shareholder being entitled to one vote. A separate resolution is proposed for each matter, including the election of individual Directors. A circular containing the notice of the annual general meeting, proposed resolutions, biographies of Directors standing for election and information on poll voting procedures is sent to shareholders with the annual report at least 21 clear business days before the annual general meeting.